Manage Surgery and Anaesthetics Rotas Seamlessly
HealthRota provides a shared scheduling environment to improve coordination between Surgery and Anaesthetics teams.
For Surgery Rotas:
- Centralised theatre schedules
- Real-time tracking of absences and gaps
- Prioritisation of emergency cover
- Maximise Theatre efficiency as per the NHS England handbook
For Anaesthetics Rotas:
- Oversight across multiple subspecialties
- Better planning of theatre and non-theatre activities
- Efficient allocation of anaesthetic resources
Trust-Wide Location and Resource Management
Using our intuitive Location Tree, trusts can set up and manage multiple hospital locations, reducing double bookings and maximising resource use.
- Assign rooms, theatres, and clinics across departments
- Avoid scheduling conflicts
- Know exactly where your team is working
- Mobile app access for on-the-go updates
Streamline Job Planning and Team Scheduling
Our system integrates Job Planning directly into rota creation. Furthermore, activities such as clinics, theatres, and ward rounds can be scheduled into shared rotas with ease.
- Align clinical activities with job plans
- Roster consultants, resident doctors, and Agenda for Change staff into the same activities
- Improve training opportunities for resident doctors
- Reduce complexity in rota management
Scalable Across All Specialties
Our activity management module isn’t just for Surgery Rotas and Anaesthetics Rotas — it’s built for trust-wide implementation across the NHS to centralise the management of your workforce.
Departments that benefit include:
- Locations
- Build dashboards of the key locations that are relevant to you and your team. Theatres, Outpatients, Diagnostics or any other rooms or mobile assets
- Safe Staffing Levels
- Auto-generate staffing levels for the type of Activity; accounting for Job Grades as well as Skill Mixes and Competencies
- Integrated Workforce
- Manage your workforce at the trust level, whether that be Consultants, Doctors in Training or Agenda for Change staff, they can all be rostered together within the activity management tool
- Single Source of Truth
- Create a place where Workforce Managers, Theatre Managers, Staffing Coordinators can access and build Dashboards relevant to the staff and locations they manage
- Absence
- Linking directly into HealthRota’s e-Rostering, instantly see where sickness, planned or unplanned absence impacts on the scheduled Activities
- Fully Integrated HealthRota Rostering
- Leverage all the tools of HealthRota’s e-Rostering suite. See Availability from Self Rostering, Resident Doctor work schedules and Agenda for Change rotas
- Auto Rostering
- Build Activity Plans for Teams and Individuals and allow the system to populate Activities with Job Plans
- Multi-Disciplinary Teams
- Schedule any mixture of Specialties and Job Grades to built the right team
- Clear Scheduling
- Let staff members accurately see where they are working, who they are working with and in what location, online or direct to their mobile
- Surgery Rota
- Simplify the creation of your surgery rotas by team planning and rostering your job plans to produce coherent schedules
- Anaesthetics Rota
- Streamline your rotas by integrating surgery schedules and rostering anaesthetic job planned activities – all in one place
- Job Planning Integration
- Roster your Job Plans into the activity management module and convert activity plans into job plans automatically
- Centralised Theatre Schedule
- Optimise planning across teams by creating your centralised theatre schedules
- Temporary Staffing Functionality
- Offer out gaps to your substantive and bank staff using the HealthRota locum bank so gaps within your activities are filled quickly with the correct staff roles
Ready to transform how you manage your activity rotas?
Get in touch with the HealthRota team to request a demo and learn more.
Feedback on Activity Management
Excellent system. I found it very helpful for allocating the department juniors appropriately. As a consultant, it’s great to be able to document our session time and being an app, it’s accessible from anywhere.
Just to say that the HealthRota app is really great. Thank you very much. It is a good way to keep track of one’s shifts, easy to use. And, also to plan one’s leave.
HealthRota has revolutionised my experience of working in medicine. It allows me to indicate unavailability months in advance for future rotations for known plans and life events e.g., family weddings etc, without having the stress and worry of tracking down the specific specialty’s rota coordinator to discuss an advance request for time off which may get lost under the wealth of requests they receive between now and the formulation of the next rota.
HealthRota is brilliant to use for my team as shift workers, it has cut down in staff needing to email for leave.
The HealthRota app is very user friendly. By making rotas visible across specialties, it allows easy communication between teams and safe allocation of staff. In addition, and particularly important for Doctors in Training, it makes requesting leave simple – a task that’s never been straightforward when using different processes in previous Trusts.
I did not know about the HealthRota app before coming to RSCH/PRH but I really was amazed with the system. Having all our entitled leave allocated when organising our rota was extremely helpful, compared to other trusts where it would be so difficult to use up all your annual and/or study leave due to staffing difficulties (and therefore contributed to burnout and decreased wellbeing). It is one major aspect that has made me want to consider staying at this trust next year.
