Manage Surgery and Anaesthetics Rotas Seamlessly
HealthRota provides a shared scheduling environment to improve coordination between Surgery and Anaesthetics teams.
For Surgery Rotas:
- Centralised theatre schedules
- Real-time tracking of absences and gaps
- Prioritisation of emergency cover
- Maximise Theatre efficiency as per the NHS England handbook
For Anaesthetics Rotas:
- Oversight across multiple subspecialties
- Better planning of theatre and non-theatre activities
- Efficient allocation of anaesthetic resources
Trust-Wide Location and Resource Management
Using our intuitive Location Tree, trusts can set up and manage multiple hospital locations, reducing double bookings and maximising resource use.
- Assign rooms, theatres, and clinics across departments
- Avoid scheduling conflicts
- Know exactly where your team is working
- Mobile app access for on-the-go updates
Streamline Job Planning and Team Scheduling
Our system integrates Job Planning directly into rota creation. Furthermore, activities such as clinics, theatres, and ward rounds can be scheduled into shared rotas with ease.
- Align clinical activities with job plans
- Roster consultants, resident doctors, and Agenda for Change staff into the same activities
- Improve training opportunities for resident doctors
- Reduce complexity in rota management
Scalable Across All Specialties
Our activity management module isn’t just for Surgery Rotas and Anaesthetics Rotas — it’s built for trust-wide implementation across the NHS to centralise the management of your workforce.
Departments that benefit include:
- Locations
- Build dashboards of the key locations that are relevant to you and your team. Theatres, Outpatients, Diagnostics or any other rooms or mobile assets
- Safe Staffing Levels
- Auto-generate staffing levels for the type of Activity; accounting for Job Grades as well as Skill Mixes and Competencies
- Integrated Workforce
- Manage your workforce at the trust level, whether that be Consultants, Doctors in Training or Agenda for Change staff, they can all be rostered together within the activity management tool
- Single Source of Truth
- Create a place where Workforce Managers, Theatre Managers, Staffing Coordinators can access and build Dashboards relevant to the staff and locations they manage
- Absence
- Linking directly into HealthRota’s e-Rostering, instantly see where sickness, planned or unplanned absence impacts on the scheduled Activities
- Fully Integrated HealthRota Rostering
- Leverage all the tools of HealthRota’s e-Rostering suite. See Availability from Self Rostering, Resident Doctor work schedules and Agenda for Change rotas
- Auto Rostering
- Build Activity Plans for Teams and Individuals and allow the system to populate Activities with Job Plans
- Multi-Disciplinary Teams
- Schedule any mixture of Specialties and Job Grades to built the right team
- Clear Scheduling
- Let staff members accurately see where they are working, who they are working with and in what location, online or direct to their mobile
- Surgery Rota
- Simplify the creation of your surgery rotas by team planning and rostering your job plans to produce coherent schedules
- Anaesthetics Rota
- Streamline your rotas by integrating surgery schedules and rostering anaesthetic job planned activities – all in one place
- Job Planning Integration
- Roster your Job Plans into the activity management module and convert activity plans into job plans automatically
- Centralised Theatre Schedule
- Optimise planning across teams by creating your centralised theatre schedules
- Temporary Staffing Functionality
- Offer out gaps to your substantive and bank staff using the HealthRota locum bank so gaps within your activities are filled quickly with the correct staff roles
Ready to transform how you manage your activity rotas?
Get in touch with the HealthRota team to request a demo and learn more.
Feedback on Activity Management
This is such a great system – I have received 100% of the annual leave and unavailable days I have requested in both my clinical fellow job and my current training job. It makes such a difference not feeling that sense of dread when trying to get annual leave granted for important life events and marking unavailable days where you actually want your zero days is so much better than having them randomly allocated to days that are not useful. It is an excellent system and a massive selling point.
HealthRota and the flexibility/annualisation and transparency that comes with it, the work/life balance my colleagues experience following the introduction into our department have all been instrumental in recruiting recently appointed new consultants and current senior registrars being attracted to working at RSCH/PRH and applying for jobs in the near future.
The HealthRota app is very user friendly. By making rotas visible across specialties, it allows easy communication between teams and safe allocation of staff. In addition, and particularly important for Doctors in Training, it makes requesting leave simple – a task that’s never been straightforward when using different processes in previous Trusts.
The use of an app that both fairly and clearly allocates shifts is vital. I have previously had rota patterns go wrong and ended up working extremely unfairly and software like HealthRota reassures me that the system is fair and it is easy to get study leave off.
The rotas are easy to view on the app and you can see how good the cover is on any given day. It is also very useful being able to request annual leave whenever you want to rather than having to fit it in between on-calls.
This is a very attractive feature when recruiting consultants to our department. I am constantly asked about it by other departments and colleagues in other hospitals. We are in a specialty that is prone to burnout, traditionally under-resourced, low status and with a high emotional burden. It makes a massive difference for those who are full-time clinical but also for those part-time or clinical academics as it allows flexibility and ensures fairness across the rota. It has really changed things for the better – our full-time consultants now consistently get one day-off per week. This has never happened before HealthRota. Our previously very understaffed department is now much better staffed than neighbouring Trusts’ and I think this is (at least in part) down to the implementation of HealthRota for our consultants.
